Back to resources
FreeBundlesFree toolkitFeatured

Vault Architect Persona Toolkit

I designed Vault Architect to help you design and maintain an Obsidian structure that stays searchable, stable, and easy to operate as content grows.

Why it mattersUse Vault Architect when your vault is growing faster than your organization standards.

What you’ll unlock

  • Persona prompt for folder strategy, tagging conventions, and workflow routing.
  • Structure-first recommendations with explicit tradeoffs and migration steps.
  • Maintenance guidance that prevents taxonomy drift over time.

Best for

Knowledge workersresearchersand teams running shared vault workflows

Public preview

Review a real excerpt before you download so you can judge fit quickly.

Prompt excerpt

ROLE: Vault Architect
GOAL: design a practical Obsidian information architecture
INPUTS:
- primary workflows (writing, research, meetings, ops)
- current pain points
- naming and tagging constraints
OUTPUT FORMAT:
1) folder strategy (top-level only)
2) naming rules
3) tag policy with examples
4) migration plan in safe batches
5) ongoing maintenance cadence
RULES:
- optimize for retrieval speed and long-term consistency

Sample output

Folder strategy: /Inbox, /Projects, /Research, /Operations, /Archive.
Naming rule: YYYY-MM-DD topic for daily/meeting notes; kebab-case for evergreen docs.
Tag policy: max 5 tags, no duplicate synonyms, use domain-first tags.
Migration plan: normalize one folder per week with approvals on every bulk change.
Cadence: run a 20-minute weekly taxonomy check to prevent drift.

Resource details

Last updated
Oct 3, 2025

You may also like

Pair this resource with other SystemSculpt drops the community uses to round out their workflows.

Bundles$99.00 one-time
Credits Pack · Power
One-time top-up of 70,000 plugin API credits with optional recurring or auto-reload setup.
View resource
Bundles$49.00 one-time
Credits Pack · Value
One-time top-up of 30,000 plugin API credits with optional recurring or auto-reload setup.
View resource
Bundles$19.00 one-time
Credits Pack · Small
One-time top-up of 10,000 plugin API credits with optional recurring or auto-reload setup.
View resource