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Meeting Notes Workflow: Audio to Action Items (Obsidian + AI)

Transcribe a meeting, extract decisions and action items, and write them back into Obsidian with SystemSculpt, keeping approvals on so edits stay safe and reviewable.

Intermediate20 min
Meeting notesAudio transcriptionAction itemsObsidianAI

Steps

  1. 1

    Capture audio or raw notes

    Record the meeting or collect rough notes into a single note so there is one source of truth.

  2. 2

    Transcribe (if needed)

    Run audio transcription and attach the transcript to the meeting note for search and quoting.

  3. 3

    Extract decisions and actions

    Ask for a concise list of decisions, action items with owners, and any open questions.

  4. 4

    Write a clean recap

    Generate a short recap that can be forwarded to the team without editing for tone or clarity.

  5. 5

    Save back with approvals

    Let SystemSculpt propose edits and approve the exact sections written into your vault.

Use this structure for your meeting note:

  • Context
  • Decisions
  • Action items
  • Open questions
  • Transcript (optional)

Step 1: Transcribe audio (optional)

If you have an audio recording, transcribe it first so you can search it later.

Step 2: Extract decisions and action items

Prompt idea:

  • "From this meeting note, extract decisions and action items. For action items, include owner, due date (if stated), and a one-sentence definition of done. Do not invent details."

Step 3: Produce a clean recap

Prompt idea:

  • "Write a 150 to 250 word recap that I can paste into Slack. Keep it factual and include next steps."

Step 4: Save back with Agent Mode approvals

This is where SystemSculpt pays off:

  • It proposes exact edits
  • You review diffs
  • You approve changes before anything is written

Monetization path

If you want meeting notes to become a reliable system, Pro unlocks repeatable workflows: SystemSculpt Pro pricing.

If you want a reusable structure, start with the Obsidian Meeting Notes Template.

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